Purchasing Agent / Buyer

1. Oversee all procurement regulations set forth by EDGAR (Education Department General 
Administrative Regulations) and TDA (Texas Department of Agriculture) to ensure all purchases 
are compliant with Federal and State guidelines. 
2. Review departmental records, reports, documentation, and operating procedures to ensure 
compliance with Federal and State laws, USDA and TDA rules, local board policy, and 
administrative regulations.
3. Provide guidance with planning and the documentation pull for procurement reviews and 
inventory audits. 
4. Provide support with the development and written formal bid specifications in accordance with 
local, state, and federal guidelines and regulations.
5. Develop and maintain a department procurement plan.
6. Assist in the review and evaluation of bids.
7. Solicit informal quotations and maintain necessary documentation required.
8. Manage all contracts to include the tracking of vendor or contract issues.
9. Work with vendors to resolve any issues pertaining to the management of contracts.
10. Submit and prepare all documentation necessary for bids and requests for proposals to the 
Procurement Department.                                                                                                                                 11. Review purchase orders to ensure compliance and approve them in Frontline.
12. Safeguard Inventory Assets.
13. Provide procurement training to Department staff as needed and communicate updates to policy 
as needed.
14. Assist with physical inventory and conduct periodic inventory audits as needed.
15. Review operating systems in the various areas and provide recommendations for improving the 
process.
16. Serve as team member on various special projects such as capital assets, technology systems, etc.
17. Performs other related duties as assigned within the appropriate skill and experience capabilities 
expected for this position.